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Accounts Assistant (Maternity Cover)

Reports to: CEO/Finance Supervisor
Based at: SDCU Summer Hill and other locations as directed by Senior Management
Scope:  The Accounts Assistant is responsible for assisting in the preparation of accurate accounts for the Credit Union and finance department.
Purpose: To support the Finance Supervisor in ensuring that all financial transactions are carried out in a professional and timely manner and that all financial information is accurate and complete.

Key responsibilities and accountabilities:

FINANCE

  • To take primary responsibility for the reconciliation and documentation of the daily cash lodgments
  • To ensure that the daily cash needs of St. Dominic Credit Union are monitored and to liaise with Finance Supervisor to ensure orders are sufficient
  • To ensure only fit notes are distributed from the Credit Union at all times.
  • To maintain returned cheques, cash orders, unfit notes, coin and business account transactions as required
  • To manage the operation of safes and time delays as efficiently as possible as per procedures
  • To ensure the daily lodgments are made as required.

ACCOUNTING and EXPENSES

  • assist in preparation and monitoring of monthly and annual budgets
  • assist in Bank and other Account Reconciliations
  • ensure that all supplier information is accurate and up to date
  • quality assure invoices for accuracy and compliance with SDCU requirements and resolve any variances
  • maintain supporting documentation of the organization’s expenses
  • perform monthly close duties, e.g. journal entries, bank reconciliations etc.

REPORTING

  • support the consolidation of monthly management accounts
  • prepare monthly reports by department on performance v’s budget
  • support the preparation of financial information, including on investments, for the Board and committees
  • assist with other monthly, annual, and ad-hoc reporting requirements
  • liaise with internal/external auditors when required

LEGISLATION, REGULATION, POLICIES AND PROCEDURES

  • ensure compliance with all regulation, legislation and internal policies and procedures.
  • ensure that all regulatory returns are submitted in an accurate and timely manner
  • contribute to review and amendment of policies and procedures from time to time
  • keep confidential any codes and/or passwords issued in connection with access to I.T. systems

TEAMWORK

  • provide cover for MSO’s from time to time as required
  • attend team and organisational meetings regularly and contribute suggestions for innovation and improvement
  • actively support colleagues to meet members’ needs
  • support the implementation of strategic activities and achievement of strategic goals
  • encourage colleagues, volunteers and directors to promote SDCU locally

IT SKILLS

  • Strong IT skills required
  • Intermediate to advanced knowledge of excel (formulae, pivots, lookups etc)
  • Strong analytical skills
  • Strong focus and attention to detail

MINIMUM COMPETENCY AND CONTINUING PROFESSIONAL DEVELOPMENT

  • High level of Excel skills
  • To attend training programmes and workshops as required by SDCU
  • To acquire and maintain Minimum Competency levels in line with the Minimum Competency Requirements Policy
  • To undertake such other reasonable and lawful duties as may be directed by the CEO from time to time

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